Check the record itself
Start with the basics: who the record belongs to, which training it covers and whether the date is current.
A record without role context or evidence status may not be enough for a meaningful review.
- Staff member
- Role, site and department
- Training requirement
- Completion date
- Renewal or expiry date
- Evidence status
Check evidence and gaps
Look for missing certificates, expired evidence, rejected uploads and records that say complete but have no supporting proof.
Create follow-up actions before the audit deadline rather than during it. Sample a small number of complete records too; a green status is only reliable if the underlying dates and evidence are accurate.
How SkillProof helps
SkillProof keeps training records, evidence and reporting together so the audit checklist becomes routine monitoring rather than a last-minute rebuild.
The Action Centre, Training Matrix and Audit Pack help teams see the current picture.
Questions this guide answers
How often should training records be audited?
It depends on risk and renewal frequency. Many teams review overdue, due soon and missing-evidence records monthly, with deeper checks before formal reviews.
What is the most common audit problem?
The most common problem is not the training date itself, but missing or unclear evidence, expired certificates and records held in different places.